A: Embarkation begins at 10:00 AM on March 12.
A: Disembarkation will take place on March 16. Please follow the appropriate instructions based on your plans:
Post-Cruise Attendees
City Tour Only Attendees (Not Joining a Post-Cruise)
Attendees Departing on March 16 (No City Tour or Post-Cruise)
A: This year, we are proud to partner with Hertz and AmaWaterways to expand our transportation services.
Hertz Hoppers: These shuttles will run on a continuous loop between the Hilton Vienna Waterfront and the piers. Please refer to the transportation map for specific routes and timing.
Hertz Hopper eBus Schedule:
AmaWaterways Shuttles: Large shuttles will operate throughout the day, transporting attendees between all major event locations. These transfers will provide direct service from the piers to VIECON, where the general session and trade show will take place. They will also cover transportation to the welcome reception.
For more details, please check the transportation map.
A: Activities will be spread throughout the river cruise ships and VIECON (Previously Messe Wien). The Trade Show and General Session will be held at the conference center, while education sessions and ship inspections will be held on the various ships. Our Welcome Reception will be held at our host hotel, The Hilton Vienna Waterfront. Please be sure to check our event agenda for the most up-to-date event timing and locations.
A: All event updates will be communicated through our attendee emails. Please consider this as the only official line of communication regarding ASTA's event policies and updates. You may also visit our Event Updates web page for a central location of all new information regarding River Cruise Expo. Additionally, you can review the event agenda and agenda at a glance for a full overview of Expo activities.
A:
Education Sessions – March 12
Not all ships will be offering education sessions, as participation is based on each ship's embarkation schedule and availability. Only attendees staying on participating ships will have access to these sessions.
Dining – March 12
Attendees staying at offsite hotels may dine on participating ships through a walk-up reservation system. Reservations will be accepted based on the ship’s dining room availability for the evening. Please prepare to visit the ship you would like to dine on, and check at their front desk for availability. You must have your badge in order to dine this evening.
Tours – March 16
For details on attractions included, visit: Vienna Pass
A: Yes, but there are some important things to know. Non-industry guests and non-registered guests are welcome to stay with you onboard the ship you select for your Expo accommodations and join you for a post-Expo sailing. However, non-industry/non-registered guests are not able to access or attend any of the Expo activities and will not have an event badge. This includes the Welcome and Closing receptions, General Session, ship inspections, education sessions, supplier trade show, after-parties, and lunch and dinner meals onboard ships. Non-industry guests are able to enjoy breakfast on your ship during the Expo as well as all meals onboard a post-Expo sailing. Attendee badges will be scanned for entrance to all Expo activities and functions, including meals.
Please note: Non-industry guests onboard during the expo are expected to adhere to the ship's guidelines if they are prepping the ship for event service. There may be times not all ship areas are open due to the scope of this event.
A: Your registration comes with the multitude of perks listed below.
A: The cancellation policy is as follows:
A: Please email meetings@asta.org for all event-related questions. This is the best way to reach us and receive a prompt response from a member of Events staff. This includes requests for assistance with registration.
A: Please email exhibit@asta.org for more information on exhibiting.
A: Registration for both accommodations onboard and post-cruise FAMs closed on October 25, 2024. Changes will not be accepted after this point.
A: Sign-ups for education sessions and meals are available to reserve in the Attendee Service Center and close for sign up on Friday, February 14 at 5:00 PM ET.
A: Sightseeing tours will be arranged by each river cruise ship for those staying onboard during the Expo. Specific instructions will be provided to you directly by the river cruise line either before arriving in Vienna or when you are onboard for the expo.
A: Education sessions, meals and sightseeing tours are for registered attendees ONLY. For more details regarding non-industry guests, please refer to the section above.
Please note: Attendee badges will be scanned for entrance to all Expo activities and functions, including meals.
A: Vienna International Airport (VIE).
A: The average high-temperature for Vienna in mid-March is 50-54°F, while the average low-temperature is 38-42°F. Pack layers, including a warm coat. The weather is typically partly sunny to overcast during this time of year, with some chance for rain.
A: The dress code is business casual for all Expo activities. Casual attire and comfortable walking shoes are encouraged for the city sightseeing tours on the final day.
A: For a list of upcoming ASTA events, click here.
By registering for an ASTA event, attendees agree to the Terms and Conditions set forth by ASTA.
FAQs updated February 11, 2025